How long does it take to set up document processing?

A standard invoice processing pipeline takes 2-3 weeks. More complex setups with contract analysis or multi-document types take 3-5 weeks. We start with your most common document type first.

What if the AI reads a document incorrectly?

We build validation rules and confidence scores into every pipeline. Low-confidence extractions are flagged for human review. The system learns from corrections. And our no-cure no-pay guarantee applies: if it does not work, you do not pay.

Which document formats can you process?

PDF, Word, Excel, images (scanned documents), emails, and most common file formats. The AI handles both digital and scanned documents, including handwritten text with high accuracy.

Is my sensitive data safe?

All processing happens within your own infrastructure or on EU-hosted servers. We do not use your data to train AI models. Documents are processed and the raw data stays in your systems. Fully GDPR compliant.

What does document automation cost?

A basic invoice processing pipeline starts from EUR 1,495. More comprehensive setups with contract analysis, email parsing and multiple document types typically range from EUR 2,950 to EUR 6,000. Fixed price, always.

Document Processing

Document processing on autopilot

From invoice processing to contract analysis and email parsing. AI reads, extracts and processes your documents.

Book a call View pricing

Your team still processes documents by hand

Employees spend hours daily manually retyping data from invoices, contracts and emails. This leads to errors, delays and a growing pile of unprocessed documents.

Manual data entry

Data from invoices and contracts is manually retyped into systems, costing hours per week.

Retyping errors

Human errors in manual entry lead to wrong amounts, addresses and contract terms.

Piles of unprocessed documents

Workload increases as documents pile up because processing cannot keep pace.

Someone on your team is right now retyping numbers from an invoice into a spreadsheet. Someone else is reading through a 40-page contract looking for a termination clause. And in the inbox, 30 emails are waiting to be sorted, read, and forwarded to the right person. This is the daily reality for businesses that still process documents by hand. It is slow, error-prone, and it scales terribly.

AI has gotten very good at reading documents. Not just OCR (optical character recognition) that turns images into text, but actual understanding. It can read an invoice, extract the amounts, match it to a purchase order, and post it to your accounting system. It can analyze a contract and flag risky clauses. It can sort your inbox and extract the data you actually need.

We build these pipelines for you. We connect the AI to your existing systems (your accounting software, CRM, document storage) so documents flow through your business automatically. No new platforms to learn. No manual steps. You upload (or receive) a document, and the system does the rest. Everything we build is yours to keep.

Real-world example

BBS Advocaten - Legal document processing

Context

BBS Advocaten is a law firm that processes dozens of legal documents daily: contracts, court filings, correspondence and invoices. Three legal assistants were working full-time on document administration.

Challenge

Contracts had to be manually reviewed for clauses, deadlines and risk provisions. Incoming court filings were received by email and manually linked to the correct case file. Third-party invoices had to be checked and booked one by one. On average, 4 hours per day were spent on purely administrative document work.

Our approach

We built an AI-powered document pipeline that automatically classifies incoming documents, extracts relevant data and links them to the correct case file. Contracts are analyzed for risk clauses and important deadlines. Invoices are automatically routed to accounting with the correct cost center and reference.

Results

Document processing reduced from 4 hours to 45 minutes per day

Data extraction accuracy at 97%, higher than manual processing

Zero missed contract deadlines since go-live, compared to 2-3 times per quarter before

Read the full case study

We connect your tools

No forced migrations. We build on the systems you already use.

What we automate

Invoice Processing

Invoices are automatically read, verified and processed into your accounting system.

Invoice receivedAI extractionAccounting system

Contract Analysis

AI analyzes contracts for key data, deadlines and risk clauses and summarizes them.

Contract uploadAI analysisSummary report

Email Parsing

Incoming emails are automatically categorized and relevant data is extracted.

Incoming emailCategorizationData extraction

Data Extraction

Structured data from unstructured documents, from forms to reports.

Document scanOCR + AIStructured data

How it works

Our proven process from intake to go-live, tailored to your situation.

01Analysis & Strategy

02Build & Integration

03Testing & Launch

01Analysis & Strategy

02Build & Integration

03Testing & Launch

Built for results, fully yours

Fixed price, 100% code ownership, no lock-in. Runs independently after delivery.

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Time saved

10-20 hrs/week

Less manual work through automated document processing

%%%%%%

Error reduction

Up to 95%

Consistent processing without human typing errors

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Speed

Seconds instead of minutes

Documents that took minutes manually are processed in seconds

Fully working document automation on your own systems

Connections with your existing software (accounting, CRM, case files)

Validation rules and error handling for exceptions

Technical documentation and manual

Fixed price, no surprises afterwards

30 days of monitoring and support after launch

100% ownership of all source code and configurations

What our clients say

Contract processing that cost our team 15 hours a week now runs fully automated. Live within 3 weeks, including integration with our case management system.

Joost van den Bogart

Partner · BBS Advocaten

The marketing automation reduced our lead follow-up time from 48 hours to 5 minutes. Conversion rate increased by 40%.

Femke van der Berg

Marketing Manager · Schippers Verzekeringen

Invoice processing that used to take half a day is now a matter of minutes. And the best part: the system is ours, no monthly licence fees.

Erik Vermeulen

CEO · Vermeulen & Partners Accountancy

The speed at which Managium responds is exceptional. Answer within a day, working prototype within a week. We are not used to that from IT providers.

Annemarie Visser

Operations Lead · CarePlan Thuiszorg

Contract processing that cost our team 15 hours a week now runs fully automated. Live within 3 weeks, including integration with our case management system.

Joost van den Bogart

Partner · BBS Advocaten

The marketing automation reduced our lead follow-up time from 48 hours to 5 minutes. Conversion rate increased by 40%.

Femke van der Berg

Marketing Manager · Schippers Verzekeringen

Invoice processing that used to take half a day is now a matter of minutes. And the best part: the system is ours, no monthly licence fees.

Erik Vermeulen

CEO · Vermeulen & Partners Accountancy

The speed at which Managium responds is exceptional. Answer within a day, working prototype within a week. We are not used to that from IT providers.

Annemarie Visser

Operations Lead · CarePlan Thuiszorg

Finally a partner that delivers what they promise. Fixed price, no surprises, and we own all the code. Exactly how it should be.

Philippe van der Mark

Founder · Aperta Estate Management

We had bad experiences with another agency that locked us into their platform. At Managium we received all source code and documentation. Refreshingly honest.

Helmer de Witte

Owner · Castle of Blackwater

Order processing, inventory sync and customer emails fully automated. Live within 2 weeks. We now save 20 hours per week of manual work.

Nadia El Amrani

E-commerce Manager · StyleDutch

Our quote calculations took 45 minutes per client. Now the system generates a complete proposal in 2 minutes. Sales team is over the moon.

Joost ter Haar

Commercial Director · InsureFirst

Finally a partner that delivers what they promise. Fixed price, no surprises, and we own all the code. Exactly how it should be.

Philippe van der Mark

Founder · Aperta Estate Management

We had bad experiences with another agency that locked us into their platform. At Managium we received all source code and documentation. Refreshingly honest.

Helmer de Witte

Owner · Castle of Blackwater

Order processing, inventory sync and customer emails fully automated. Live within 2 weeks. We now save 20 hours per week of manual work.

Nadia El Amrani

E-commerce Manager · StyleDutch

Our quote calculations took 45 minutes per client. Now the system generates a complete proposal in 2 minutes. Sales team is over the moon.

Joost ter Haar

Commercial Director · InsureFirst

All property management processes we handled manually are now automated. ROI was recovered within 6 weeks.

Matthieu Wiggers

Founder · Aperta Estate Management

Patient communication and appointment reminders now run automatically. No-shows dropped by 35% and my assistants finally have time for the patient.

Sandra Mol

Practice Manager · Huisartsenpraktijk De Linde

No-cure no-pay gave us the confidence to take the leap. The CRM system they built works better than solutions we previously paid tens of thousands for.

Berend van Buul

Partner · BBS Advocaten

From intake to contract generation, everything automated. What surprised me most: the solution was operational after just 10 days. No months of waiting.

Marieke de Boer

HR Director · FlexForce Uitzendbureau

All property management processes we handled manually are now automated. ROI was recovered within 6 weeks.

Matthieu Wiggers

Founder · Aperta Estate Management

Patient communication and appointment reminders now run automatically. No-shows dropped by 35% and my assistants finally have time for the patient.

Sandra Mol

Practice Manager · Huisartsenpraktijk De Linde

No-cure no-pay gave us the confidence to take the leap. The CRM system they built works better than solutions we previously paid tens of thousands for.

Berend van Buul

Partner · BBS Advocaten

From intake to contract generation, everything automated. What surprised me most: the solution was operational after just 10 days. No months of waiting.

Marieke de Boer

HR Director · FlexForce Uitzendbureau